Security Enhancements

• Encryption is now even stronger. InstaClaim now uses AES-256* every time it closes. When you are logged out, your data files are not able to be accessed by unauthorized persons.

* AES is the encryption standard utilized by the United States Government. There are 3 different versions AES-128, AES-192, and AES 256. AES-256 is the strongest. InstaClaim version 4.0 uses AES 256.
 

"Whenever possible, AES should be used for the encryption algorithm because of its strength and speed." - NIST (National Institute of Standards and Technology) Special Publication 800-111, page 28
 

• We have also added a new product registration page. This will enable greater security when assisting our customers by ensuring that we are helping the right person.

• Password reminder helps you stay HIPAA compliant.  Every 90 days you are reminded to change your password.
   
• Special encrypted archive file function lets you create a file which can safely and securely be sent to InstaCode Institute for support.

Mark Patients Inactive

• This highly requested enhancement makes it possible to remove patients from your "active" list of patients on the Main Menu.  This saves time scrolling through names of patients that you haven't seen in awhile.
   
• Reactivating patients is an easy process too!

Patient Statements Enhanced

• We heard it was a little tedious running patient statements one patient at a time.  Now you can run Patient Statements for all patients instead of just one.
• Added semi-colon between names to make it easier to distinquish one patient from another.

Claim Printed Date Report

• This new report shows when a claim was printed.  This helps you keep track of resubmissions and claims that are outstanding.

Mailing Labels

• This new report allows printing of patient mailing labels directly on the Avery® 5160 labels. While it was possible to print labels before by exporting your patient list and then importing into a word processing program - this makes it MUCH easier.  Simply put the labels in the printer and run the report!

Electronic Claim Batch File Report Updated

• When there was a long name and account number, it was cut off. This report has been changed to have the name and account numbers in separate columns. If the text that is too long to fit on one line, it will wrap around so you can still read the whole thing.

Code Searching

• To help you find codes that aren't already in your code list, we added links to Find-A-Code.com to help you find the code you need.  This should help speed up your coding on those less-often used codes.  Please note that you need to be connected to the Internet in order for the link(s) to work.

• Upgraded the Account number function to be more helpful to those clients just starting to use an account number. If you go into a claim ([Edit] an existing claim) which does NOT have an account number and then ADD an account number, InstaClaim will ask if you would like to assign this account number to all previous claims for this patient. If you select [Yes], then all claims for that patient will then be assigned that account number. This function cannot be undone, so make sure that you really do want to apply the account number to all claims BEFORE you click [Yes].

When you CHANGE an account number on a claim you will be asked if you want to change it for just that claim or all claims.

• Tired of having lots of reminders to print out your electronic batch report?  Now you still get reminded when you haven't printed it out, but not so many times.

• All screens which have different "tabbed" sections have been updated so that the 'active' screen is lighter and the 'inactive' screens are darker. This was done to make it easier to see the other tab sections.

• Too many people were missing the Quick Help instructions on the right side of the screen. The new light yellow color makes it easier to see. Many of the billing and coding questions and calls we receive can be answered by simply looking at the Quick Help. It is a great tool to help you complete your 1500 claim form.

• A new import option for specialty ASCII files from InstaCode Institute will make it easier to get in your codes entered in InstaClaim. We are starting with diagnosis codes for some specialties. Procedure codes are coming soon.

• This function was completely re-written to make it easier to find a valid backup when something goes wrong on your computer. If you ever have a problem, these features alone are worth the price of the upgrade! It will save a whole lot of headache trying to get back up and running.
• Backup Notice: Like the daily printer reminder notice, there is a new backup reminder notice. If you do not have backups set to be done automatically and/or your backup location is set to the same folder as your data files.
• Backup Location Check: If you use an external drive to backup, the program now checks to see if the drive is active before trying to backup. This gives you a chance to plug in or turn on the external drive.
• Automatic Backups: The auto-local-backup now saves 10 days of backups with up to 10 backups created each day (every time you exit). Before is someone discovered a problem at the end of the day, but they had already done a backup that day, they would have a backup of the incorrect data. Now, if something goes wrong, you have a greater chance of finding a good/valid backup to restore from.
• Monthly Backup reminder notice: This is just a little friendly reminder that your data files need to be backed up regularly.